​Project Leader IT Document Management – Brussel, Belgium

Project Leader IT Document Management

Start date: September 2017
Duration: 12 months (Depending on project evolution, extension is possible)

At our client, the IT Document Management team is handling the documents generated or acquired via external partners or with packages. With the digitalization process ongoing at AG Insurance, this is a domain in evolution. We are therefore continuously delivering new features and we participate in the integration of our solutions into new Business Projects.
We are searching a project leader with a strong technical background to reinforce our project leading capabilities, to coordinate all our activities and to follow up properly the deliveries in our document management subdomains (inbound, outbound, document generation, document preservation …).
IT Document management is looking for experienced project leader with experience in Software Design, Development and testing, to enforce its Project Management Team. The amount of transformational project is constantly growing and the technology landscape is also evolving really fast.
In this context the mission of the candidate project leader will be to drive many different projects in many different technologies during all phases (from initiation to operation). He will also have to challenge the team regarding the robustness and backward compatibly of the solution as well as the estimates and the priorities of the activities. Finally, he will have
to insure the smooth collaboration and communication with other teams as well as the investigation and resolution of any impediments encountered during the realization phases or maintenance phases. For those purposes, he will have to acquire a good understanding of the functional content as well as the technical integration principles.
We expect the project leader to:

  • Organize project governance (stakeholders, resources, external dependencies, communication plan…)
  • Manage and challenge business requirements.
  • Coordinate architecture activities and outputs.
  • Challenge solutions and estimates.
  • Set-up project budget and roadmap.
  • Follow progress of the developments.
  • Ensure proper Quality Assurance and Quality Control.
  • Report on progress, timing, scope, quality and budget to the client and the senior managers.
  • Anticipate risks and issues and propose actions to tackle them.
  • Communicate pro-actively to all stakeholders of the project.
  • Stimulate the project teams.
  • Coordinate problem and incident investigation.

Reporting: A weekly reporting is expected allowing to assess progress. Reporting should list the performed activities and their status. This reporting is specifically important during hand over phase and first 6 months.
Services to deliver: Organize project governance

  • Determine project stakeholder and document it explicitly
  • Set up the steering committee and get the involvement of every member.
  • Set up the communication plan defining the different decisional platforms and the expected reports
  • Timing before full autonomy: 1 month
  • Minimal expected outputs: Stakeholders matrix, Communication plan, Manage and challenge business requirements.

o Description

  • Together with the architects and the business, determine the best scope for the project (balance value/cost/timing)
  • Identify opportunities
  • Challenge the business to avoid over-engineering
  • Keep a trace of open points and the related decisions/actions
  • Timing before full autonomy: 1 month
  • Minimal expected outputs: Open point log, High-level presentation with project goals and business case, Coordinate architecture activities and outputs

o Description

  • Identify clearly with the architect the expected outputs and the related milestones
  • Timing before full autonomy: 1 month
  • Minimal expected outputs: Architecture detailed planning, Challenge solutions and estimates

o Description

  • Lead the validation of the solutions and estimation sheets
  • Timing before full autonomy: 3 month
  • Minimal expected outputs: Trustable Solution and Work Breakdown Structure, Set-up project budget and roadmap.

o Description

  • Set-up the product breakdown structure
  • Consolidate project budget thanks to detailed work packages estimations.
  • Plan every phase of the project
  • Timing before full autonomy: 1 month
  • Minimal expected outputs: Project roadmap, Work-packages detailed plan, Project budget forecast in our administration tool, Project test plan, Ensure proper Quality Insurance and Quality Control

o Description

  • Plan systematic activities required to provide confidence that our products or services fulfill requirements for Quality Assurance in every phase of the project.
  • Timing before full autonomy: 2 month
  • Minimal expected outputs: Project Quality Plan, Report on progress, timing, scope, quality and budget to the client and the senior managers,

o Description

  • Determine suitable reporting periodicity
  • Report on progress
  • Report on timing
  • Report on scope
  • Report on quality
  • Timing before full autonomy: 1 month
  • Minimal expected outputs: Highlight Report (existing template), Anticipate risks and issues and propose actions to tackle them,

o Description

  • Proactively manage risk and issue on the project (scope, budget, timing, quality)
  • Set-up and communicate action plan for each risk or issue
  • Drive the project to the objectives
  • Timing before full autonomy: Immediately
  • Minimal expected outputs: Risk/Issue/Action log, Communicate pro-actively to all stakeholders of the project,

o Description

  • Implement the communication plan
  • Take initiatives to communicate outside the communication plan when needed.
  • Ensure everyone has the level of information he needs when he needs it.
  • Timing before full autonomy: Immediately
  • Stimulate the project teams

o Description

  • Get every project team member involved.
  • Stimulate the collaboration between teams and people
  • Encourage initiatives
  • Allow each team member to develop their skills.
  • Timing before full autonomy: 2 month
  • Coordinate problem and incident investigation.

o Description

  • Involve appropriate team member and other teams to investigate and resolve severe or recurring issues.
  • Lead the impact analysis.
  • Properly report to and coordinate with problem Management team and Incident Management team.
  • Communicate adequately to the various stakeholders.
  • Ensure SLA to resolve incidents are met.

Your profile

  • Languages: English Dutch and French (One Fluent, the second one can be Basic)
  • Master in Engineering, Computer Sciences, Sciences, … or equivalent
  • Analytical
  • Critical attitude
  • Creative
  • Self-driving
  • Result oriented
  • Client oriented
  • Open minded
  • Methodical
  • Good communication skills
  • Team worker
  • Confirmed experience in managing projects
  • Experience in test management
  • Experience in Insurance business
  • Knowledge of Electronic Document Management Principles
  • Microsoft Office tools (Windows, Word, Access, PowerPoint, Excel – including macro and pivot tables)
  • Concrete experience in Software Development (Mainframe and/or .Net tools and languages)
  • Knowledge in XML is a plus
  • Functional experience required
  • One project management methodology
  • Prince 2 is a plus
  • Experience in “agile” software development is a plus

 
 

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